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The Organization

Caritas Nairobi is the aid and social development agency of the Catholic Archdiocese of Nairobi. Our vision is to see a just, self-reliant and value-based society. We work in the counties of Kiambu and Nairobi to provide aid and social development services without regard to race, Gender, age, social or religious backgrounds.

Job Summary 

The Human Resource Officer – Socio-Economic Empowerment Program will be responsible for handling all HR-related matters within the self-help groups under the program. The officer will ensure effective HR management, including recruitment, payroll processing, leave administration, statutory compliance, and performance appraisal of group staff. The role also involves ensuring that HR policies and procedures are implemented effectively to support the program’s goals. The officer will be reporting to the human resource manager.

Duties and responsibilities 

  1. Facilitate the recruitment process of self-help group staff, including advertising vacancies, screening candidates, and organizing interviews.
  2. Ensure proper documentation and background verification of newly hired staff.
  3. Conduct on boarding sessions and orientation for new staff members to familiarize them with group policies and procedures.
  4. Process and manage the payroll of self-help group staff, ensuring accuracy in salaries, allowances, deductions, and statutory contributions.
  5. Ensure timely submission of statutory deductions (e.g., SHIF, NSSF, PAYE) and maintain compliance with labor laws.
  6. Address payroll-related queries and discrepancies raised by employees.
  7. Coordinate and implement performance appraisal processes for self-help group staff.
  8. Support the development of performance improvement plans for underperforming staff.
  9. In collaboration with the capacity building coordinator Identify training and development needs for staff and recommend appropriate interventions.
  10. Act as a liaison between the self-help groups and the HR department on staff-related concerns.
  11. Handle group employee grievances, disputes, and disciplinary matters in collaboration with the legal officer.
  12. Ensure adherence to labor laws and HR best practices in managing self-help group employees.
  13. Prepare HR reports and maintain accurate self-help groups employee records.
  14. Prepare periodic HR reports on staffing levels, performance, and HR operations within the program.
  15. Support the HR department in any other related duties as assigned.

 

Academic and Professional Qualifications 

  1. Bachelor’s degree in Human Resource Management
  2. Minimum of 5 years of HR experience, preferably in community-based programs or NGOs.
  3. A member of IHRM.
  4. Strong knowledge of labor laws and statutory regulations governing employment.
  5. Excellent organizational and communication skills.

 

  1. Personal Qualities 

The employee should demonstrate competence in the following areas: 

  • Ethics: Ensure that own behaviour and the behaviour of others is consistent with organizational standards and aligns with the values of the organization 
  • Communication: Excellent written and oral communication skills and ability to articulate the vision of Caritas Nairobi and communicate complex issues with clarity to a wide range of audiences 
  • Adaptability: Demonstrate dynamism and a willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency 
  • Leadership: Positively influence others to achieve results that are in the best interest of the organization 
  • Innovation: Develop enterprising initiatives including digital developments that add value, revenue and richness to Caritas work and its reputation 

 

 

 

How to Apply:

Interested candidates who meet the above criteria should send their applications accompanied by detailed CVs, names of three referees, available testimonials, working hours’ telephone

Contact and recommendation letter from local pastor to recruitment@caritasnairobi.org

The subject of the email should clearly indicate the position being applied for i.e.

APPLICATION FOR THE POSITION OF SOCIO ECONOMIC EMPOWWERMENT PROGRAMME HUMAN RESOURCE OFFICER Also include expected salary in your application

Applications should reach us on or before 5th December 2025.

Only shortlisted candidate’s will be contacted. Caritas Nairobi is an equal opportunity employer.

 

JOB PURPOSE 

The ICT Manager at the Archdiocese of Nairobi is responsible for driving the use of information and communication technology to improve service delivery. This includes leading the adoption of emerging technologies, ensuring compliance with regulatory standards, and upgrading ICT infrastructure for optimal performance. The ICT Manager will oversee data backup operations, develop training programs to enhance staff skills, and implement strategies for business continuity and disaster preparedness. Additionally, they will regularly review the ICT policy manual and work closely with leadership to align operations with the archdiocese’s strategic goals and ensure efficient use of ICT resources.

  1. MAIN RESPONSIBILITIES

Strategic Planning and Provisioning

  1. Research, recommend, and implement innovative solutions and automated approaches for system administration tasks, optimizing resources and achieving economies of scale.
  2. Steer periodical reviews of the ICT policy manual in alignment with the strategic plan, ensuring policies are current and effective at the same time offering training on ICT issues to ensure our teams remain knowledgeable and proficient.
  3. Steer and monitor the acquisition of integrated systems to enhance operational efficiency across our facilities.
  4. Ensure regulatory and standard compliance.

 Operations and Support Management

  1. Direct daily system monitoring activities, ensuring the integrity and availability of hardware, server resources, systems, and key processes. Oversee the review of system and application logs and the verification of scheduled job completions, such as backups.
  1. Supervise regular security monitoring to identify and respond to potential intrusions in a timely and effective manner.
  2. Authorize and oversee the creation, modification, and deletion of user accounts based on organizational needs.
  3. Lead the coordination and communication efforts for hardware or software failure recovery, ensuring minimal service disruption.
  4. Ensure data backup systems are implemented and maintained for all institutions within the archdiocese, safeguarding against data loss.
  5. Oversee the design, deployment, and support of LANs, WANs, network segments, Internet, and intranet systems to ensure alignment with organizational goals and objectives.
  6. Lead the installation and configuration of servers and related hardware and software, ensuring compliance with organizational standards and operational requirements.
  7. Supervise the administration of servers, desktop computers, printers, routers, switches, firewalls, phones, and mobile devices, ensuring the efficient deployment of software and security updates.

 Maintenance and Optimization

  1. Maintain and update operational, configuration, and other procedures, ensuring they reflect current practices and standards.
  1. Conduct and review periodic performance reports to inform capacity planning and resource allocation decisions.
  2. Ensure the maintenance of data center environmental and monitoring equipment, coordinating upgrades and repairs as necessary.
  3. Carry out needs assessments for the ICT department and communicate findings and recommendations to the supervisor.
  4. Co-ordinate Key Performance Indicator reports and report on the ICT Team performance   
  1. KNOWLEDGE, EXPERIENCE AND OTHER COMPETENCIES

 

Knowledge, experience and other competencies 

 

  1. Qualifications and Experience:
  • Bachelor’s Degree in Information Technology, Computer Science, or a related field from a recognized institution.
  • Masters in relevant field will be an added advantage
  • Certification in Networking (e.g., CCNA, CCNP) or equivalent.
  • Project Management (PMP/PRINCE2)
  • Certification in Cybersecurity (e.g., CISSP, CISM, CEH) or equivalent.
  • Certification in Cloud Computing (e.g., AWS, Azure, or Google Cloud).
  • Skills in SQL scripts
  • Accreditation with relevant Professional body
  • Experience in system architecture design for LAN, WAN, VPN, VLAN and VOIP.
  • Server 2016, Sever 2019 installing and troubleshooting.
  • A minimum of 7 years of progressive experience in ICT management, with at least 3 years in a leadership or supervisory role.

   

How to Apply:

Interested candidates who meet the above criteria should send their applications accompanied by detailed CVs, names of three referees, available testimonials, working hours’ telephone

Contact and recommendation letter from the your local pastor to hro@archdioceseofnairobi.org

The subject of the email should clearly indicate the position being applied for i.e.

APPLICATION FOR THE POSITION OF ICT MANAGER. Applications should reach us on or before 5th December 2025

Only shortlisted candidate’s will be contacted. The Archdiocese of Nairobi is an equal opportunity employer.

 

JOB PURPOSE 

The Procurement Officer is responsible for supporting the efficient and transparent procurement of goods, works, and services for the Archdiocese of Nairobi (ADN) Secretariat. The role ensures that all procurement activities are executed in compliance with the Archdiocese’s Procurement Policy Manual, aligned with approved budgets, and uphold the principles of accountability, value for money, quality assurance, and transparency

  1. MAIN RESPONSIBILITIES
  • Support the development and implementation of annual procurement plans and manage departmental requisitions
  • Prepare solicitation documents, conduct market research, and assist in procurement scheduling to ensure timely and cost-effective acquisition of goods and services.
  • Participate in supplier sourcing, prequalification, and contract negotiations while maintaining an up-to-date supplier database.
  • Assist in tendering processes including bid invitation, opening, evaluation, and preparation of analysis reports, ensuring transparency and compliance with all procedures.
  • Support contract management by maintaining contract records, tracking performance and renewals, and ensuring compliance with internal policies, regulatory standards, and donor requirements.
  • Collaborate with the Stores Officer on inventory and asset management, ensuring proper receipt, verification, recording, and distribution of goods.
  • Maintain accurate procurement documents and records, ensuring secure storage and preparation of periodic procurement reports.
  • Provide administrative and secretarial support to the Procurement Committee, including meeting coordination, minute-taking, and follow-up on resolutions.
  • Ensure adherence to the Archdiocese’s Procurement Policy Manual, promote ethical procurement practices, and stay updated on market trends and procurement legislation.

 

 

 

  1. KNOWLEDGE, EXPERIENCE AND OTHER COMPETENCIES

 

  1. Qualifications and Experience:
  • Bachelor’s degree in Procurement and Supply Chain Management.
  • Certification in CIPS (Chartered Institute of Procurement & Supply) and KISM (Kenya Institute of Supplies Management)
  • Minimum of three (3) years of relevant experience in procurement, supply chain, or purchasing function, preferably in a faith-based, NGO, or institutional environment.
  • Demonstrated knowledge of tendering, contracting, and supplier management processes.

   

How to Apply:

Interested candidates who meet the above criteria should send their applications accompanied by detailed CVs, names of three referees, available testimonials, working hours’ telephone

Contact and recommendation letter from the your local pastor to hro@archdioceseofnairobi.org

The subject of the email should clearly indicate the position being applied for i.e.

APPLICATION FOR THE POSITION OF PROCUREMENT OFFICER. Applications should reach us on or before 5th December 2025

Only shortlisted candidate’s will be contacted. The Archdiocese of Nairobi is an equal opportunity employer.

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